It’s easy to create your electoral roll online

Creating the list of your online voters

  • create an electoral roll online and customize its format
  • system automatically checks if everything is correct
  • import the electoral roll simply by drag and drop
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A few steps is all it takes to create your list of eligible voters in the POLYAS Online Voting Manager. Here’s how to create your online electoral roll.

1. Enter eligible voters

If the number of eligible voters is low, we recommend that you use the POLYAS Online Voting Manager and enter them directly into the electoral register. To do this, go to “Eligible voters” and then to “Register”. Simply add the people and their data line by line. Just click Enter to create each new line. 

To delete a row, move the mouse cursor onto the relevant line and click the arrow on the right-hand side.

Eligible Voters
Enter eligible voters.

2. Upload the electoral roll

If your electoral roll is more complex and you need to consider different constituencies or voter groups, you can import your electoral roll as an Excel file.

To do this, click on “Import & Export”. You can now drag and drop the file with your electoral register onto the relevant field, so uploading it to the Online Voting Manager. Use our template to structure your electoral roll: You can download it directly from the blue information box.

After downloading, you just have to set the column names and determine which of the voter attributes should be used as the ID (e.g. the e-mail address). The voter ID and a password generated by POLYAS together are the login data to the online election, and they are sent to your eligible voters with their invitation.

Import the electoral roll.
Upload the electoral roll.

3. Further functions

Export: Download the electoral roll before, during or after the election with all the details from the Online Voting Manager to get information on the voting status of your eligible voters or the emailing of election invitations. More information on this can be found here >

Note: To download the electoral register / list of eligible voters / list of eligible nominators, including passwords, you must re-authenticate by entering a password or a code.

Click the “Eligible Voters” tab (or “Voters” / “Eligible Nominators”) in the top tab navigation. Thenselect the “Import and Export” sub-tab and choose the file format in which you want to export theregister. You must also tick the “Include login credentials” checkbox. An input field will then appear, prompting you to enter your password or the current two-factor authentication (2FA) code.

💡Warning: If two-factor authentication is enabled in the Online Election Manager, you must enter the current code generated by the second authentication factor.

Enter the password or code in the field provided and click “Download file.” If the password or code is correct, the file will be downloaded and you will be able to open it.

POLYAS tip: All stored attributes can be used as placeholders in your election invitation. This allows you to personalize them individually.

Discover more about using placeholders in the election invitation > 

Export the electoral roll from the Online Voting Manager.
Download the electoral roll from the Online Voting Manager.